Employee Portal The employee solution

Depending on the role, there are different platform features:

• • FOR THE EMPLOYEE: everything under control and multiple functions to use independently
    • The employee can communicate more effectively with the company, always have control over the information and documents that concern him and operate independently.
      
    • The portal has a set of useful functions to the user profile: the employee will find on the screen customizable widgets in the content that can be positioned at will on the homepage, also available there will be various menus suitable for every need. Staff can immediately see their personnel file, the virtual terminal to “stamp” attendance, and the list of tasks to be performed. The calendar highlights at a glance the days when there may be special events while another widget will collect all the important news and communications. Each employee will have access to biographical data (which can be updated as needed) and administrative documents such as pay stubs, deduction forms and more.
    • The portal allows the employee to manage receipts, expense reports, reservations, canteen service; see in detail vacations, absences due to illness, stamps and intervene on anomalies. There is also an evaluations menu that shows competencies and skills and provides the ability to rate the trainings you are participating in.

• • FOR THE MANAGER: to be informed about their department in real time
    • Those who have a Responsible user profile can perform a number of operations to disseminate communications, authorize and remedy anomalies. The manager will then have a complete overview of the entire team.
    • The home page of the portal is highly customizable thanks to widgets that can contain graphics, videos, slides or specific functions of the products of the Inaz suite.
      The manager can view the demographic makeup of the department, RALs, and other useful information to keep track of facility costs.
    • The portal also helps manage workflows. A dedicated workflow pane shows at a glance whether there are any requests to be authorized such as vacations, leave or other events. With the Employee Portal, it’s easy to view the overall status of the department over a period of time.
    • The Manager figure , from the main menu, accesses all actions to manage Human Resources: communicates, requests, evaluates, manages, administers. If we look at communication, for example, the Manager can read not only bulletin boards but also add new text elements and attachments.
      The consultation menu also includes contributor sheets.
      From the requests menu you have immediate access to the employee cards, with the possibility to fix anomalies, insert justifications, request changes.
      Additional to the Employee profile is the authorization menu, from which it is possible to act at cross level on any request: from vacations, to expense reports, to enrollment in training courses. Using the evaluation menu, you can fill out evaluation forms with your employees, including skills, performance and goals to be achieved.
    • The intuitiveness of the interface allows you to govern a diverse set of functions, streamlining the workflow for the entire department. The ease with which a manager can find any data about their employees and have an overview of the overall situation is a great help in predicting scenarios and making the right decisions.

• FOR THE ADMINISTRATOR: Complete control over the entire company
  • Through the Employee Portal, the Administrator has all organizational information available and can navigate it quickly and easily.
  • The Administrator is the figure who, through the Employee Portal, has the highest rights; by means of navigation menus and privacy classes, he can decide what operations other users (employees and managers) can carry out and what information they can access.
  • The Administrator’s menu includes more items than the menu accessed by other users, but the interface remains simple and intuitive, and using the “search” command, you can quickly get to the content or function you are looking for.
    From the “Administer” menu you can access tabular values, homepage configuration and process management and, through an icon that only the administrator will have available, you can access the “Human Resources” platform, the Inaz HR management system. From the “Manage” menu it is possible to navigate through the information of all the resources present in the company structure with their classification and their history.
  • The Administrator, through the portal, has at hand the information on training (course catalog, editions, training sheets, training budget), the safety specifications (tasks, roles, equipment, hazards, protective equipment, clothing), the complete and advanced management of assets and benefits (cars, cell phones, PCs and other devices, fuel cards, telepass, viacard, credit cards) with automatic generation of assignment letters, where applicable.
  • Each item and each function, where needed, allows you to export the information in Excel format with a simple click.
  • Visualizations, queries also in guided mode and prints: the Administrator has access to all the tables of the system and can navigate and export them according to every need.
    A very important overview not only to make the company work on a daily basis, but also to understand where it is going and what strategic decisions need to be made.
  • If you’re an Administrator, the Employee Portal sets up for you as a dashboard that gives you complete control, even when your company’s organization is branched and complex.